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Responsibilities (1). Category Strategy Execution 20% Supplier management. Negotiate and execute Agreements as requested by the line manager. Utilize the tools of Continuous Improvement to drive the resolution of issues and improve supplier performance. Like improvement plan for individual supplier and period review - Based on the result of supplier review that carried out by DCB Purchasing Department, improve the weak areas of the supplier or anything we could do to achieve high efficient and better service to all our students and staff at school. Manage the procurement of goods and services, ensuring best value through exploring different purchasing options, and complying with DCB procurement strategy. (2). Operations / Executional and Compliance 40% Assist budget holders (Both for teaching and supporting functions) in development of operation budgets through. Effective communication of supplier pricing and related cost improvement Initiatives. Execute contract approval process and filing process. Review Spend Reports to ensure preferred suppliers are used regionally. Effective supplier performance evaluation and follow ups. Sourcing and arrange the purchase of equipment, tools, instruments, resource, stationery, and etc. – ? Those purchase activities including the overseas purchasing and local purchasing of daily request from different customers at school; ? Such as overseas equipment and customized ones for SE21(D&T Department) and Art Department; ? Overseas teaching resources for EYs, JS, including the online subscriptions, overseas textbooks for JS and SS, including the order follow up, delivery arrangement, order distribution and payment process; ? Annual stationery orders for all Supporting Departments and Teaching Departments includes EYs, JS, SS –including the supplier selection process, also collecting and confirm all the inquires from different budget holders, and prepare the order approval, final order confirmation, monitor the delivery process, order distribution, payment process and after sale service; ? Student and teacher planner orders for JS and SS, Exercise book and Yearbook for EYs, JS and SS; ? Key person for supporting DCB Event Department for all school activities, such as Founder’s Day, students project – Go green, PE activities, Drama performances, Music concerts, SS graduation and etc.. ? Any other purchase based on the purchase plan or the requests from any staff or student body at school. Manage and collet purchase requests from different departments before the deadline and prepare quotation for purchase requestor. Manage and control the delivery and quality of purchase orders from suppliers, follow up with suppliers to make sure the orders will be delivered to the requestor on time. Select the best suppliers in terms of service, quality of goods and pricing – general purchase not including school Operations Service Contract like School Bus or FM Service contractor. Apply for the payment and verify invoice due for payment and follow up the payment process with the Finance Department. Manage and obtain suppliers’ government annually renewed license to ensure the licenses are valid, send the updated ones to Finance for filing. Managing the Purchasing Team emails – the emails send to PurchasingTeam@dulwich-beijing.cn, help other colleagues in Purchasing Department if they have any difficult or problem in their daily work. Manage and monitor the JinCai (京東金采) usage and arrange the payment, make sure the bill will be paid within the agreed schedule and have no extra cost for DCB. Manage DiDi Corporate Account, make sure the account has sufficient balance, apply for fapiao and provide to Finance, check the bill with school Finance, monitor the service quality from the users. (3). Communications 30% Work with procurement colleagues who are working within the same spend areas. As appropriate, participate in the objectives setting and alignment process with these colleagues. Communicate with all the customers for daily purchase inquires or requests – ? Face to face talk, email communications, phone conversations for the Supporting Department; ? Face to face talk and email communication for any requires from Teaching Staff; ? Face to face talk, email communications for any requires from our parents – this role is the person to communications with our parents directly when it’s necessary. Lead and/or participate on project teams as required or assigned. Responsible for communicating all project updates, milestones etc. to team members and stakeholders. Assist the Manager to develop and maintain relationships with key stakeholders to support the Category Strategy Management Process. And any other responsible as directed by the line manager from time to time. 10% This role will be the person in charge of Purchasing Department when the Head of this department is absent. Total % 100%