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工作內(nèi)容：
Travel Management
?Coordinate complex domestic and international travel arrangements (flights, hotels, ground transportation etc).
?Prepare and maintain detailed travel itineraries, ensuring efficiency and alignment with business needs.
?Anticipate and resolve any last-minute travel issues (delays, cancellations, re-routing).
?Liaise with internal travel desks and/or external vendors to secure bookings and negotiate favorable rates.
Visa & Documentation Support
?Manage and track visa applications, work permits, and other travel-related documents required for Director+.
?Ensure timely submission of applications and supporting documents (letters, schedules, invitations).
?Maintain an up-to-date record of passport details, visa validity, and entry requirements.
?Coordinate with embassies, consulates, and travel agents to expedite urgent visa needs.
Expense Management
?Prepare, review, and submit Director+’s T&E claims accurately and on time.
?Ensure compliance with corporate T&E policies and finance requirements.
?Track and reconcile expenses, highlighting discrepancies or policy exceptions.
?Provide Director+ with updates on claim statuses and outstanding balances.
Administrative Support
?Keep digital and physical records of bookings, receipts, itineraries, and visa documentation for audit readiness.
?Generate periodic T&E and travel cost reports for Finance and Management, if required.
?Support ad hoc administrative tasks related to travel, expenses, and compliance.
?Coordinate and support the broader Business Administrator & Executive Assistant group for ongoing conferences, summits, visitor management (as and when required).
?Extend support and constant feedback to “community of practice” to better improve efficiencies within the Business Administrator & EA group (as and when required).