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The Sales Assistant provides critical administrative, commercial, and research support to the sales team, enabling the efficient pursuit of projects in the designated markets. This role is pivotal in ensuring the timely and accurate preparation of high-quality bidding documents and maintaining effective communication with both internal and external stakeholders.

1.Bid and Tender Support & Administration:
Comprehensive Bid Preparation:
Manage the entire commercial documentation lifecycle for bids, from initial receipt of inquiry to final submission. This includes formatting, proofreading, and consolidating inputs from sales, engineering, and finance.
Requirement Analysis:
Meticulously review customer inquiry packages (RFQs, RFPs, ITTs) to identify, list, and highlight all commercial terms, conditions, and compliance requirements for the sales team's assessment.
Exception & Clarification Management:
Work with senior sales staff to draft formal commercial clarifications and clearly document exceptions to the client's terms and conditions, ensuring all deviations are legally and commercially sound.
Financial Coordination:
Liaise directly with the finance department to gather necessary documentation, including bank guarantees, bid bonds, company financial statements, and insurance certificates, ensuring they meet the client's specifications.
Document Finalization:
Prepare, organize, and professionally compile all technical and commercial documents ensuring a polished and compliant submission package.
E-Procurement Portal Management:
Become proficient in using various online bidding platforms (e.g., Ariba, SAP Ariba SLP, or client-specific portals). Register, submit bids, and manage company profiles on these sites.

2.Market Research & Lead Generation:
Proactive Lead Identification:
Systematically use online resources (e.g., industry databases, LinkedIn, news sites, project tendering platforms) to identify and research new potential clients, EPC contractors, and key decision-makers in the target markets.
Market Intelligence:
Continuously monitor and report on industry trends, competitor activity, upcoming projects, seminars, and exhibitions relevant to the wet and dry cooling sectors.
Data Management:
Input and maintain accurate records of all leads, contacts, and opportunities in the company's CRM (Customer Relationship Management) system, ensuring data is current and actionable for the sales team.

3.Client & Vendor Relationship Support:
Professional Communication:
Serve as a point of contact for routine client and vendor inquiries, demonstrating professionalism and cultural awareness, especially in cross-border communications.
Meeting & Logistics Support:
Assist in arranging client meetings, site visits, and conference calls. Help
coordinate the company's participation in seminars and exhibitions, including logistics for brochures, booth materials, and schedules.
Vendor Pre-qualification: Assist in the collection and preliminary review of vendor pre-qualification questionnaires and documentation required for client approvals.

4. Internal Coordination & Administrative Duties:
Cross-Functional Liaison:
Act as a key liaison between the sales department and other internal teams (engineering, finance, legal, project management) to gather information, track progress on bid components, and ensure alignment.
Documentation Management:
Maintain and organize the sales department's shared drives and databases, ensuring all bid documents, commercial offers, and client communications are properly filed and easily retrievable.
Ad-hoc Tasks:
Provide general administrative support to the sales team, including preparing presentation materials, formatting reports, processing expenses, and managing correspondence, as required.